Services

Consulting

A Needs Analysis will be done to determine your needs.  Consulting is offered for these areas:

  • Budget Review
  • Sponsorship Review (Benefits and Deliverables/ROI)
  • Venue Selection and Contracting
  • Meeting Design and Delegate Experience
  • Audio Visual / Virtual Platforms
  • Interpretation Sourcing

Virtual Services

Let us guide you through your virtual event to take the guesswork and confusion out of planning. We have the training and experience to plan and execute a successful virtual event!

Virtual Platforms

  • Based on your needs, we’ll determine the best suited virtual platform
  • Plan, manage and execute the virtual event using the selected virtual platform provider
  • Develop the production script to ensure seamless event execution
  • Work with all stakeholders to familiarize them with the platform
  • Oversee the online event
Virtual Event Landing Page - courtesy of Ebizont and their event platform

Services Tailored to Your Needs

Budget

  • Develop and management event budget

Registration

  • Develop and manage online registration system
  • Manage registrant communications
  • Execute on-site/virtual registration process

Sponsorship

  • Develop and manage sponsorship package as well as client and sponsor ROIs
  • Manage sponsorship negotiations and contracts
  • Execute sponsorship deliverables

Exhibitors

  • Develop exhibitor package & negotiate agreements
  • Develop engaging floorplans
  • Manage exhibitor communications
  • Work directly with suppliers to provide necessary show services to exhibitors
  • Execute virtual and/or in-person exhibit hall

Programming

  • Develop program outline
  • Manage session logistics virtually and/or in-person
  • Manage consistent program content across all applications eg. website, mobile app and print

Interpretation / Translation

  • Source the best supplier based on client needs
  • Coordinate the interpreter schedules and/or translation materials
  • Bilingual staff (FR/ENG)

Speakers

  • Develop speaker guidelines
  • Management of speaker communications & logistics
  • Work directly with speakers during the event

Call for Speakers / Content

  • Develop submission guidelines
  • Manage online call for speakers/content system
  • Manage submission process & communications

Audio Visual

  • Source and negotiate AV supplier
  • Provide guidance to client to help determine AV needs
  • Develop the AV production document
  • Manage supplier communications during onsite or online event

Virtual Platforms

  • Determine best suited platform provider based on client needs and budget
  • Plan, manage and execute the virtual event using the selected virtual platform provider
  • Develop the production script to ensure seamless event execution
  • Work with all stakeholders to familiarize them with the platform
  • Oversee the online event

Venue(s)

  • Negotiation of contract(s)
  • Management of all venue details, such as:
    – Hotel room blocks (Master and Pay own)
    – Meeting room floorplans and logistics
    – Food and beverage requirements based on budget
    – Emergency preparedness information from the venue(s)

Websites

  • Develop website design workflow
  • Manage and perform website updates

Marketing & Promotion

  • Develop marketing communications timeline
  • Develop marketing content (digital or print) on brand, in conjunction with the timeline
  • Manage timeline to ensure communications are consistent and on schedule

Social Media

  • Integrate social media communications into marketing timeline
  • Develop social media content
  • Manage timeline to ensure communications are consistent and on schedule

Signage & Print Materials

  • Recommendation of preferred print supplier(s)
  • Develop and manage print list and approval/print deadlines
  • Manage design and content production

Mobile App

  • Determine best suited app provider based on client needs and budget
  • Develop mobile app
  • Manage user communications and provide support
  • Execute on-site/virtual user experience (usage, gamification, etc.)

On-Site / On-Line Management

  • Develop onsite script to ensure all details of the event are captured and executed properly
  • Act as the main contact for suppliers, client & all stakeholder

Post-Event Reporting

  • Develop and manage post-event evaluations and responses
  • Develop a post-event report with all event statistics, recommendations and things of note
  • Develop a detailed financial report