Services

Consulting

A Needs Analysis will be done to determine your needs.  Consulting is offered for these areas:

  • Budget Review
  • Sponsorship Review (Benefits and Deliverables/ROI)
  • Venue Selection and Contracting
  • Meeting Design and Delegate Experience
  • Audio Visual / Virtual Platforms
  • Interpretation Sourcing

Virtual Services

We have been planning and executing virtual events throughout 2020.

Let us guide you through your virtual event to take the guesswork and confusion out of planning. We have the training and experience to plan and execute a successful virtual event!

Virtual Platforms

  • Work directly with the supplier to determine needs
  • Develop the production document
  • Oversee the online event with the supplier
Virtual Event Landing Page - courtesy of Ebizont and their event platform

Full-Service & Custom Packaging

Budget

  • Develop and management event budget

Registration

  • Develop and manage online registration system
  • Manage registrant communications
  • Execute on-site/virtual registration process

Sponsorship

  • Develop and manage sponsorship package as well as client and sponsor ROIs
  • Manage sponsorship negotiations and contracts
  • Execute sponsorship deliverables

Exhibitors

  • Manage exhibit relations
  • Execute engaging exhibit hall

Programming

  • Develop a program layout
  • Assist with the event design
  • Manage program content on all platforms eg. website and print

Interpretation / Translation

  • Source the best supplier based on client needs
  • Coordinate the interpreter schedules and/or translation materials

Speakers

  • Develop the speaker details document
  • Management and communication of all of speaker details
  • Work directly with speakers during the event

Call for Speakers / Content

  • Develop and manage online call for speakers/content system
  • Manage submission communications
  • Execute submission process

Audio Visual

  • Work directly with the supplier to determine needs
  • Develop the AV production document
  • Manage communications during onsite or online event

Virtual Platforms

  • Work directly with the supplier to determine needs
  • Develop the production document
  • Oversee the online event with the supplier

Venue(s)

  • Negotiation of contract(s)
  • Management of all venue details, such as:
    – Hotel room blocks (Master and Pay own)
    – Meeting room floorplans and logistics
    – Food and beverage requirements based on budget
    – Emergency preparedness information from the venue(s)

Websites

  • Develop website design workflow
  • Manage and perform website updates

Marketing & Promotion

  • Develop marketing communications timeline
  • Develop marketing content (digital or print) on brand, in conjunction with the timeline
  • Manage timeline to ensure communications are consistent and on schedule

Social Media

  • Integrate social media communications into marketing timeline
  • Develop social media content
  • Manage timeline to ensure communications are consistent and on schedule

Signage & Print Materials

  • Develop and manage print list and approval/print deadlines
  • Manage design and content production

Mobile App

  • Develop mobile app
  • Manage user communications
  • Execute on-site/virtual user experience (usage, gamification, etc.)

On-Site / On-Line Management

  • Develop onsite script to ensure all details of the event are captured and executed properly
  • Act as the main contact for suppliers, client & all stakeholder

Post-Event Reporting

  • Develop and manage post-event evaluations and responses
  • Develop a post-event report with all event statistics, recommendations and things of note
  • Develop a detailed financial report