SERVICES
Choose from a variety of services to build a flexible, fully customizable packages curated to your event vision and needs.
FINANCES
- Prepare and manage the event budget
- Track and record actual income and expenses
- Review expenses and submit to client for payment
- Finalize budget and provide post-event financial report
REGISTRATION
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Create and manage the online registration system
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Manage registrant communications
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Execute on-site and/or virtual registration processes
SPONSORSHIP & EXHIBIT MANAGEMENT
- Negotiate sponsorship and exhibit agreements and contracts
- Execute sponsorship and exhibitor sales deliverables
- Develop engaging exhibit floorplans and activations
- Manage show services and exhibitor service providers
PROGRAM, SPEAKER & ABSTRACT MANAGEMENT
- Manage overall program development and scheduling
- Coordinate accreditation application processes
- Manage speakers, including communications and logistics
- Execute call for speakers and content
- Manage call for abstracts, including submission and review
- Source and coordinate interpretation and translation services (FR/ENG+)
AUDIO VISUAL & PRODUCTION MANAGEMENT
- Source and negotiate audio visual suppliers
- Advise client on AV and production requirements
- Develop comprehensive AV production documentation
- Manage AV and production supplier communications on-site or online
- Coordinate virtual event services
- Manage mobile app development and delivery
VENUE(S) MANAGEMENT
- Negotiate and manage venue contracts
- Coordinate hotel room blocks (master and pay-own)
- Manage meeting room floorplans and logistics
- Plan food and beverage services in alignment with budget
- Coordinate venue emergency preparedness requirements
INTEGRATED COMMUNICATIONS & DESIGN MANAGEMENT
- Manage website design and content updates
- Develop and manage marketing and promotional materials
- Create and manage social media content
- Manage signage and printed materials
ON-SITE / ON-LINE MANAGEMENT
- Act as the main point of contact for all stakeholders during the event
- Coordinate on-site and virtual suppliers and logistics
- Deliver post-event reporting and evaluation
